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Timing

In the coming weeks Capital Construction will be assisting with insurance claim approved roof replacements throughout the community. This includes all buildings. We will begin with the buildings labeled 3 with crew #1, 10 with crew #2, 14 with crew #3 and 21 with crew #4. I have attached a color coded map showing the order of the build. Your unit will also be posted a day or two prior to work beginning.


We expect to begin the project, weather permitting, on Monday, October 12th.

We will have 4 crews working onsite and estimate each building to take approx. 2 days to complete, weather permitting. The entire project should wrap up in about 4 to 5 weeks, weather permitting.

Working hours are Mon.-Sat., 7:30am-dusk.


Please look over the attached documents regarding pre-project measures which should be taken, information on what to expect throughout the project, and a map of the building order in which the roof replacements will be completed.

Please contact us should you have any questions or concerns.

We look forward to servicing your community and thank you in advance for your patience throughout the project as well as your cooperation with the relative disruptions as a result!

Spinnaker Cove Clubhomes II Map and Building Order

Staging

Material will be continuously brought in by trucks and staged at the end of driveways off to the side. When material is dropped, know your building is coming up soon and will be posted. Day of the build we will have boom trucks onsite loading the material onto the roof. NOTE: PLEASE ENSURE ALL VEHICLES ARE CLEAR OF THE GARAGE AND DRIVEWAY. YOU WILL NOT HAVE ACCESS ONCE CONSTRUCTION HAS BEGUN.



Communications From Your Manager and Project Lead

10/23

Monday, 10/24, weather permitting, we will begin the last 6 buildings - 28, 30, 31, 32, 33, and 34.



10/20

Spinnaker Cove Clubhomes II Homeowners,

Capital Construction (contractor doing the roofing project) will be providing a complimentary food truck service for all Clubhome owners on Wednesday, 10/26 from 3 PM to 6 PM. The food truck will be set up in the center of the Lake View Echo culdesac (see orange circle in map below).

The menu for food available at the truck is also below. Set up will be at 2 PM, serving as stated earlier will be from 3 PM to 6 PM.

Derek Muelken, project manager for the roofing project, will be in the culdesac distributing the tickets owners will then use to redeem for the meals at the truck. He will be wearing brightly colored construction vest for identification.

This is set up as a “curbside” pick-up service only. There will be no seating arrangements in the culdesac.

See you all on the 26th!

Paul C Oie

Managing Agent for Spinnaker Cove Clubhomes II




10/19

As of 10/18, the completed buildings are as follows:

1, 2, 3, 8, 9, 10, 14, 15, 21, 22, 23


Buildings to finish before noon today are:

4, 16, 17, 24, 25


Buildings starting later today or tomorrow are:

5, 11, 13, 18, 19, 26


Spinnaker Cove Clubhomes II Homeowners, 

1. Some of this update may already be known, but here is the data as of last night: See map above. 

  • See orange building #s, 1, 2, 3, 8, 9, 10, 14, 15, 21, 22, 23 are complete as far as single installation. Front gutter replacement and minor touch-ups still yet to be done. 
  • See green building #s, 4, 16, 17, 24, 25 are scheduled to be completed sometime today, barring any new crew or equipment issues that could cause delays. 
  • See blue building #s, 5, 11, 13, 18, 19, 26 are schedule to start later today or Thursday, 10/20 morning. 

2. Please do not engage with the crew member directly regarding any issues or concerns experienced regarding the roofing project. There are two avenues available to communicate any concern regarding the project:

  • Send an email to scc2@advtm.com This email is being monitored during the hours of 8am to 5pm except when I am in meetings with other associations or staff. The emails will be forwarded to the project manager in charge and either he or the job site supervisor will follow up with each homeowners to address the concerns. In most cases, emails will be forwarded within a few hours or less. 
  • go to the project website and locate the section that says "Send a Message to Headquarters." Complete and send to the contractor directly and they will follow up on the concerns. 


All for now. Thanks. 



10/17

Spinnaker Cove Clubhomes II Homeowners,

Roofing Update:

Just in this morning, a seventh crew has just been added to the project and has started on building 25.  Having three more crews on site has accelerated the progress of the project.  Please monitor your garage doors for the posted notices indicating when your buildings will be done.  Please review the notices sent earlier about personal items on interior walls, and items on decks, patios, and shrub beds. 

With the upcoming pleasant weather forecasted for the weekend, crews will continue to be on site on Saturday to stay on schedule.   The garage door postings should inform owners which buildings will be on the Saturday schedule. 


All for now.

Paul C Oie



10/14

Progress is moving forward as planned. We have not encountered any concealed conditions to this point.

Due to weather patterns, we are adding 2 additional crews starting Monday, 10/17. Here are the buildings that will be started Monday: Buildings 4, 9, 11, 16, 17, 24.

Under construction today and Saturday: Buildings 2, 8, 15, 23.



Spinnaker Cove Clubhomes II Homeowners, 

See map below:

Crews are on site this afternoon and will be on site tomorrow (Saturday, 10/15) finishing buildings 2, 8, 15, 23. (Please note: when talking about building numbers I'm referencing the smaller circled numbers, not the larger numbers preceded with a #).

The weather this week has disrupted the roofing replacement schedule somewhat and the contractor is concerned about falling behind. So, they are going to add two more crew to the project starting Monday. Please look at the flyers attached to your garage doors that will give information on when your building will be started/worked on. On Monday, buildings 4, 9, 11, 16, 17, 24 will be started. This information is also on the contractor's website. The website is updated on a regular basis. When looking for the most updated info, scroll to a position below the map and find Communications From Your Manager and Project Lead.

That's it for now. More next week.


Paul C Oie



10/13

Building 10 is still being worked on due to rain yesterday. 

Building 14 still needs clean up on the roof, but the driveways are clear!

Buildings 1, 15, and 22 are being worked on but there is a chance on rain today and tomorrow.  We will have to be carefully watching the weather.



10/11

Tomorrow we will be starting buildings 1, 8, 15 and 22. 

After a couple days of getting situated we can say each building will take 2 days to complete. Material will continue to be staged on the spillways between units. 

If you have not notified your manager regarding disposing of your satellite dishes please do so prior to the start of your building. 

The above units have been posted. Weather tomorrow may impact the build. 

Thanks for your patience and understanding making this project happen! 



10/10

Spinnaker Cove Clubhomes II Homeowners, 


  1. Day one of the roofing project is well underway. Weather seems to be cooperating. Just as an FYI, the irrigation has been winterized for the year. We didn’t want the irrigation causing wet conditions on the lawns or getting equipment or materials wet during the evenings. So homeowners may see some dry lawn areas over the next few weeks, but these areas will come back in the spring. Compared to previous years, this shutdown is only about two weeks earlier that in the past.
  2. Waste and recycling pick up is tomorrow, Tuesday. For those homes being worked on, if you can get your waste/recycling carts curbside prior to 6:00 AM (maybe even tonight), the crews will position the carts so they are accessible to the service trucks. Please contact us via email if for some reason a cart gets missed.
  3. Weather permitting, the crews will be working on Saturday. As the week progresses, we will send a notice on which buildings will be affected by Saturday work.

All for now.


Paul C Oie

Advantage Townhome Management

651-429-2223



10/6

Spinnaker Cove Clubhomes II Homeowners,


  1. Weather permitting, the shingle replacement will start on Monday, October 10th
  2. Crews will be on site starting at 730 AM and work until dusk.
  3. All crew members will be identified with Hi-Viz bright green vests.
  4. For owners with decks, the crews will be accessing your decks via ladders when working on your building. They will cover the deck with tarps. Please move anything away from the building to the outer edge of your deck.
  5. Garage doors and A/C units will be covered.
  6. Access from and to your garage will be limited during the hours of 730 AM to dusk the days your building is being worked on. Please have vehicles out of your garage by 730 AM on the days your building is being worked on. Building materials will be staged in the cement spillway area of the driveway during the project. This material will be moved once the work on your building is complete.
  7. Garages and driveways should be accessible after crews leave each evening. The crews will use a magnet to clean up nails and other metal debris from the driveways before they leave. However, some nails could be missed. When you move your vehicle back to driveway or garage, please do a visual look at driveways to see if there are any obvious nails that were missed.
  8. To avoid street congestion for parked vehicles, we have scheduled crews to start at four different locations around the Association (more about this later/below). With this in mind, we are asking neighbors, in a reciprocal manner, to allow parking in each other’s driveway while their respective buildings are being worked on.
  9. The days your building will be worked on will be noisy. If you sleep during the day due to nighttime work hours, you may want to make alternate arrangements for the days your building will be roofed. Also, if you have pets sensitive to noise or crews roaming about the grounds, you may want to make alternate accommodations for them while your building is being roofed.
  10. Remove (or move to the outer edge of the deck) patio furniture, grills and property from decks/patios as well as fragile items from interior walls such as paintings, antiques, photos, mirrors, etc. (not an all-inclusive list; owner has to determine what should be moved off walls). as these may incur damage during work. Contractor is NOT liable for such damages.
  11. Many owners have contacted me about disposing of their satellite dishes. If you have a satellite dish existing on your home and are no longer using it (and have not contacted me about disposal) and wish to have it disposed of, please let me know by end of day 10/7/22. In last week’s update I gave the deadline of 10/10, but I need to get the list to the contractor over the weekend, so please let me know by end of day Friday, 10/7. Also a reminder to those getting satellite dishes re-attached to the roof, please notify your dish provider to schedule recalibration.
  12. A bright orange flyer will be posted on the garage door a day or two prior to crews starting on your home. Each building will take about two days to complete.
  13. Schedule: See the map above:
    1. Crew #1 in yellow- will start at building #3 and work clockwise following he arrows. Once done with building #7, they will cross the street and finish with building #33/34.
    2. Crew #2 in whatever color that is 😊 pinkish maybe…will start at building #10 and work clockwise, then cross street after building #12 and finish with building #29/30.
    3. Crew #3 in blue/purple will start at building #14 and work clockwise to building #20. They will then move to buildings #31 and #32.
    4. Crew #4 in cyan will start at building #21 and work clockwise to building #28.

That’s it for this notice.

Paul



9/30

Spinnaker Cove Clubhomes II Homeowners,

We are still working with the insurance company on the total scope of coverages. We have some verbal agreements, but we cannot count on anything until its agreed to in writing and signed off. As soon as we get any concrete updated info, we will pass this along. The purpose of this notice is to provide updates on what we do know, especially for owners that may be leaving for the winter and not at home during the project.


  1. Start Date: Monday, October 10th.
  2. Crews: The current plan is to have four crews on site: one starting on Lake View Echo, one on Lake View Drive Private, one on Lake Ridge Drive, and one on Bay View Lane. This plan is not cast in concrete and may change prior to the start date. The goal is to get the job done in 4 weeks. If the project doesn’t flow as planned additional crews may be added to stay on schedule. It’s possible, if the weather doesn’t cooperate, that the completion of the project doesn’t happen until next spring. However, a spring completion is not the current plan.
  3. Communication: Written communication via letter/mail will not take place because it is not practical with a project that ebbs and flows on an hourly/daily basis. We will do our best to send updates via email. A few weeks ago, our office staff contacted the owners that do not have email and asked them to have a neighbor or family member print and deliver email updates. As far as we know, all owners without email have made these arrangements. We do not know dates that a certain building will be worked on. There are too many variables to provide a detailed schedule such as this. A day or two prior to your unit being started, bright pink notices will be posted on your garage door. These notices should correspond to the email schedule updates that will be sent out. We will do our best to see that the timing/ information of the posted notices and the email updates provide the same information to avoid confusion. In addition, a client communication portal will be available for owners to access up to date information via a computer web-site. Instructions regarding this portal will be available closer to the start date.
  4. Satellite Dishes: Satellite dishes will be removed during the project. The dish will be reset after the new shingles are installed. HOWEVER: OWNERS WILL HAVE TO CALL THEIR DISH COMPANY TO HAVE THE SATELLITE DISHES RECALIBRATED: The Association or the roofing contractor cannot schedule this for you. If there is a cost for the recalibration, submit the invoice to Management and the Association will reimburse you for the cost. IF there is a dish on your unit that is no longer in use, please let us know so we can make disposal arrangements for the dish. PLEASE NOTE: We need the instructions to dispose of the satellite dish in writing (email or written note). We will not take verbal communication (phone call/ on-site request) to dispose of the dish. A few owners have already requested the dish be disposed of. We are asking those owners to let us know again, as we now have the system set up to track the requests, where we did not have this set up in the past. Please have this disposal information to us prior to the October 10th start date.
  5. Daily Work Schedule: Work will start early in the mornings, 7 -730 ish and on many days may go to sunset. There may be some Saturday work if needed to meet completion date goals. The days your building will be worked on will be noisy. If you sleep during the day due to night time work hours, you may want to make alternate arrangements for the days your building will be roofed. Also, if you have pets sensitive to noise or crews roaming about the grounds, you may want to make alternate accommodations for them while your building is being roofed.
  6. Parking: During the day, while your building is being worked on, it will be difficult to access your unit via vehicle. Note the time frame in the flyer below to have vehicles out of garages and off of driveways (7 AM each day). Garages and driveways should have access each evening. To avoid traffic congestion and undo parking inconveniences (there will be some inconveniences) the initial goal is to have crews spaced out throughout the Association working on one building at a time, affecting 3 or 4 homes at a time, in a general area or street.

Paul C Oie

Advantage Townhome Management

651-429-2223



9/8

Spinnaker Cove Clubhomes II Homeowners,

Thank you for being diligent in processing the loss assessment invoice with your insurance carriers. Many of them have contacted me to discuss the loss assessment claim and we are working together to get this payment to you.

We have run into something that is new to us regarding insurance claims like this. A few of you have reported that your HO6 adjuster is going to come on site to inspect the roofs. If any of you have been told the HO6 adjuster is coming to get on the roofs, they cannot do so without talking to me first. Please contact them and give them my number, 612-805-6526 and inform them they have to contact me before coming on the premises. If they show up unannounced, follow the same procedure, give them my number 612-805-6526, and tell them to discuss this request with me. Please do not give them permission to access the roof. According to the Association’s attorney, they are not allowed on the roof without contacting me first. We really don’t want owners stuck in the middle of this discussion with the insurers, so just tell them to contact me.

Thanks for your help on this.



8/31

Spinnaker Cove Clubhome II Homeowners,


Review:

As has been reported in past correspondence, the extensive work and documentation done by the roofing contractor, Capital Construction, on behalf of the HOA, was successful in reversing the original denial of a hail claim and getting a claim awarded for shingles, front gutters, and related components. I anticipated having more detail regarding the project at this point, but we are still in the planning stages, so any detail given out at this point would probably change as we finalize all the moving parts. One of those ongoing details is negotiating with the insurance company on items not included in the approved claim, like skylights and other misc. items. I had a lengthy discussion with the adjuster about some additional add-ons to the claim and he is reviewing this information with his supervisor. In addition, I have brought our agent into the discussion to hopefully negotiate on the HOA’s behalf. Once we get some closure on these discussions, we can start to send out more specific details about the project. Right now, any information we would give out would be speculation and guess work. As I requested in my earlier correspondences, please hold off on questions at this point until we get a full contingent of information. We will give full and detailed information when it is available to be as transparent as possible to make this process go as smoothly and efficiently as possible. This is a major project and there will be some short-term inconveniences for all involved and we will do our best to minimize these hassles, but some cannot be avoided.

Here's what we do know at this point: Shingles and front gutters and related components to both are being replaced. There are a few front gutters owners have installed, that are different from the originals that the Association installed, that will need further discussion. We will contact those owners directly for action needed on their part. The shingles have been ordered. The contractor is in the process of getting permits from the City. The current plan (subject to change) is to start the project on or around October 1st with four crews on site working at different locations to attempt to reduce congestion as much as possible. The goal is to be done by November 1st or before the weather gets too cold to properly install the shingles.

Deductible Invoice:

Attached is a digital copy of the deductible invoice outlining the financial responsibility for each owner. I won’t go into a lot of detail in the body of this email, as the info in the notice provides that detail. A hard copy of this invoice will be in the mail today as well.

As I was preparing this correspondence, I found a typo in the body of the notice. Please locate the “$6311.00 per unit” circled in red on page 1. The hard copy you will be getting in the mail has this dollar amount at $6300. The correct amount is $6311 as stated in the rest of the notice. I would advise this attached corrected document to go to your agent. If you cannot print out the attachment, please send a reply to this email asking that the attached (corrected) notice be mailed to you, or you can have your agent contact me directly and I can email the attached info to them. My apologies for this error. I hope it doesn’t cause too much of a hassle.

Please submit this invoice to your personal insurance carrier for payment. Your insurance carrier should pay you for this deductible and in turn you would then remit payment to the Association. The due date for this payment is 10/15/22

Should your personal agent have any questions on this invoice, please direct them to call me at 651-429-2223.

That’s about it for now. Many more emails will be coming in the future, so please check your email on a regular basis.

Thanks for your patience as we work through this project.

Insurance Claim Deductible Invoice



8/19

Spinnaker Cove Homeowners,


The appeal made on the hail claim has been successful. Notice was received last week, and the HOA has received and deposited the initial insurance check into the reserve account. The contract with the roofing company was finalized at the Board meeting last night. We received word this morning that the shingles are in stock and have been ordered. The goal as of today is to start the project on 10/1 or earlier, depending on when the shingles arrive.

Please note: Between now and the start of the project, there may be contractors doing pre-work surveys and inspections, starting today in fact. Derek Muelken from Capital Construction will be on some of the roofs throughout the Association. I will not be able to alert owners of all instances when contractors will be on site, but there will be a lot of activity on site between now and November 1st.

This notice is just a preliminary notice, much more detail will be sent in the coming days. Please wait for those emails before sending any initial questions. If your questions are not answered in correspondence sent next week, then we will deal with them at that time.

Deductible Notice: Every year we have sent out an insurance information packet and advised that you give that packet to your personal HO6 agent to make sure that have you covered for Loss assessment for instances just like this. We hope you all have read those notices over the years and have paid attention to them. The deductible assigned to each homeowner for this claim will be in the $6,311.00 range. If owners followed the advice in these packets, the majority of this amount should be paid by your HO6 coverage, less any deductible on your personal insurance. An invoice will be in the mail in the next 10 days with this detail that you can forward to your insurance agent.

The insurance claim covers shingles and front gutters. It does not cover rear gutters or skylights. If your skylight was damage to the point that it is leaking or is foggy, you may want to ask your HO6 agent about that issue when you give them the info on the deductible invoicing.

Again, please hold off on any questions until the more detailed information comes out in the next week to 10 days. All information will be sent via email (the deductible invoice will be sent via email and regular mail). Please check your email account on a regular basis for any updates as this project evolves.

All for now.



6/6

Spinnaker Cove Homeowners,


This week there will be a contractor and an insurance adjuster on site inspecting shingles, siding, and gutters on each of the buildings throughout the Association. This inspection is a result of the hailstorm on 5/19/22. It’s estimated that 6-8 buildings will be inspected per day. As there are 34 buildings in the Association, it’s very possible owners will see at least one person on site throughout the week. The contractors/adjusters are on a tight schedule, so we are requesting that owners do not take up their time with questions/conversation. All questions should be directed to the Association email address, and I will attempt to get any answers back to you as timely as possible.

We will forward updates once we get reports back from the adjuster/contractor, which will probably not be until sometime during the week of 6/13/22. 

All for now.



What To Expect

There will be disruptions and required accommodations to be made by residents. We appreciate your patience throughout the project and your understanding as we work through repairs.

As with any large construction project, some issues are anticipated. Please report them to us as soon as possible so we can address them accordingly.

What To Expect 


Vehicles

VERY IMPORTANT: Have your vehicles off the driveway and moved away from your building by 7:00 AM on the day(s) listed above to prevent damage to vehicles.


Home Interior

Remove patio furniture, grill and property from decks/patios as well as fragile items from walls, as these may incur damage during work. Contractor is NOT liable for such damages.

While we are working on your home, please close your window coverings during the day. This will help avoid any accidental embarrassments as the workers go up and down ladders to access the roof.


Landscaping

If there are any special or delicate plant or shrubs, please notify us of them before the job starts and we will protect them as best as possible.


Clean Up

One of the most important aspects of a project is keeping the area clean during the job. Here is how we strive to do this every day...

  • Clean your site during the day and at the end of the day.
  • Clean your lawn and site with our magnetic “nail-finder” to reduce the chance of any nails being left in your lawn.
  • Keep our tools and materials neatly organized and out of the way.


Satellite Dish

Homeowners who have satellite dishes will be without service during the re-roofing of your building. Capital Construction will reset the dish to the best of their ability, however if you experience issues please contact Capital Construction to report them as well as notify your service provider to schedule a service call for recalibration.

If you DO NOT want your satellite dish re-installed once the roof replacement is completed, please contact us at (952) 222-4004 or at derek.m@capitalmn.com so it can be properly disposed of.


Conditions Beyond Our Control

Please be aware that despite our best efforts the following may occur during improvement projects, and are not the responsibility of the contractor:

  • Existing structural problems: Such as loose or cracked plaster and drywall, sagging rafters, nail-pops, bowed walls, previously rotted or damaged materials, etc.
  • Scheduling difficulties: We do our best to stay on schedule, but mother nature and other emergencies can lead to delays. We will do our best to limit delays. The entire roof replacement project is expected to take approx. 3 days to complete.


Questions?

Please do not hesitate to contact Capital Construction LLC with any questions or concerns via the website form, or by contacting our Director of Multifamily Operations Derek Muelken directly at (952) 222-4004 or at derek.m@capitalmn.com. Please leave your address, name, email and phone number when you contact us. Thank you!

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Does Capital Construction Multi-Family Team Offer Maintenance Services?

Yes, we do offer a variety of different maintenance services. Some examples include siding repair, roof leak investigation and repair, deck repair, and on call services. Many often ask what our on call services include and that would be any emergency related service subject to storm damage. 

We want to be your go-to partner to take care of any of your exterior maintenance needs. So, if there is something you or your community is facing, don't hesitate to reach out. We would be happy to take a look!

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